All academic classes are required to be taught on the ÏòÈÕ¿ûÊÓƵcampus, unless an alternative location has been approved.  The process described in this policy must be completed before any degree program or class may be offered at the alternative locations.

Due to the timing required to complete this approval, the process should begin no later than six months prior to the planned semester to begin an off-campus degree program and one semester prior to the planned semester to teach any class off-campus; however, given that the approval process includes departments of the federal government, it is advisable that the alternative location be approved during the annual curriculum cycle.

Approval Process

• The first step is to complete the Alternative (Off-Campus) Location form.  This will alert the Registrar and other stakeholders that a contract discussion for an off-campus location is underway.
• A contract between a representative of the alternative location and ÏòÈÕ¿ûÊÓƵmust be signed.  Guidance on the drafting of a contract is found in UPP 1-06.  Contact the Office of the General Counsel (OGC) for any contract questions.
• The alternative location must be approved by the Department of Education (DOE) and the Office of the Provost; however, this approval cannot begin until the approved contract is recorded in the OGC.
• OGC will notify the Registrar once the contract is approved.
• The Registrar will:
1. Notify the Director of Student Financial Aid (OSFA), who will register the location with the DOE, if applicable.
2. Notify the appropriate Vice Provost for undergraduate or Graduate/Professional programs of any new location for any degree program offerings, who has final approval of the location.
3. Notify the Vice Provost for Academic Planning of any new location for degree program offerings, who will notify the Higher Learning Commission if needed.
• Once the contract is signed, all parties have received a determination from their respective agencies and the Office of the Provost has made a final determination, the Registrar will confirm the decision via email to the requesting party.
1. The degree program table will be updated in CheckMarq to indicate that the program has been approved to be offered in an alternative location.
2. The location will be added to CheckMarq and the location will be used when scheduling classes for the appropriate term.

Termination Process

• When the contract for the alternative location is terminated the college/school/department will notify the Registrar as part of the termination process.
• The Registrar will notify the OGC, the OSFA and the Office of the Provost of the termination.
• Each of the above offices will be responsible for notifying their respective agencies of the termination.