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Exports include a shipment of a tangible item, the transmission or transfer of software or technical data and information, or provision of certain services from the United States to a foreign state or to a foreign person. 

How this item is transported outside the U.S. does not matter for purposes of export control regulations. The item could be e-mailed, mailed, shipped, uploaded/downloaded from the Internet, hand carried, or shared in conversation.

Export controls are federal laws that govern the transmission of controlled items and associated technical data to foreign nationals. There are also federal regulations regarding providing services, traveling to, or working with individuals or entities from sanctioned or embargoed countries. These federal regulations not only affect items that are utilized by students, staff, and faculty, but can also affect whom the university engages with on campus as well as around the world.

There are three primary agencies which govern export control laws and regulations: 

• U.S. Department of State Directorate of Defense Trade Controls
• U.S. Department of Commerce Bureau of Industry and Security
• U.S. Department of Treasury Office of Foreign Assets Control

An export license is an authorization from the government to export certain controlled items or technology to specific recipients or destinations. It may be required when the item's export is not covered by an exemption or exclusion and if the destination country is subject to sanctions or restrictions.

A restricted party/sanctioned country is a person or organization that is listed on one of the U.S government's restricted party lists or is from an embargoed or sanctioned country (Currently, Cuba, The Crimea Region of Ukraine, Russia, Belarus, Iran, Iraq, North Korea, Sudan, or Syria).

Anyone who is not a U.S. Person such as:

a. Students, post-doctoral scholars, research staff in F-1 or J-1 status, or 向日葵视频 foreign national employees in H1-B status.

b. Any foreign corporation, business association, partnership or any other entity that is not incorporated to do business in the U.S. 

c. International organizations, foreign governments, and any agency or subdivision of foreign governments, e.g., an embassy or consulate

A deemed export is the transfer of export-controlled information to a Foreign Person in the U.S. Export control laws and regulations state that a transfer of source code, technology or technical data to a foreign person is 鈥渄eemed鈥� to be an export to the home country of the Foreign Person.

Under the Export Administration Regulations, basic and applied research in science and engineering, the results of which ordinarily are published and shared broadly within the scientific community, fall under FRE and are exempt from Export Controls.  In certain instances the fundamental research exclusion can be nullified. If the U.S. Government funds research and specific controls are agreed on to protect information resulting from the research, then information resulting from the project will not be considered fundamental research. Such controls are usually contained in contractual clauses. Examples of "specific controls" include requirements for prepublication 鈥渁pproval鈥� by the Government; restrictions on dissemination of information to non-U.S. citizens or other categories of persons; or restrictions on participation of non-U.S. citizens or other categories of persons in the research.

Information that is published and generally accessible or available to the public is not controlled under the EAR or ITAR. Under the EAR, 鈥減ublicly available鈥� means information and materials that arise from fundamental research, are educational or are included in certain patent applications. The ITAR defines 鈥減ublicly available鈥� as information that is published and generally accessible to the public.

Under the EAR, publicly available 鈥渆ducational information鈥� is not subject to Export Controls if it is released through instruction in catalogued courses and associated teaching labs at academic institutions. Under the ITAR, information concerning general scientific, mathematical, or engineering principles commonly taught in schools, colleges, and universities are not subject to the ITAR.

Disclosure of Information restricts the release of information unless:
a.  The information is already in the public domain
b.  The Prime Contracting Officer has given prior written approval,
c.  During the performance of the project, the results involved no covered defense information and the Prime Contacting Officer has deemed the results fundamental research.

There are over one hundred security requirements in National Institute of Standards and Technology (NIST); this document is summary in nature and not an exhaustive list. See the NIST for complete details.

The National Institute of Standards and Technology Special Publication 800-171 provides agencies with recommended security requirements for protecting the confidentiality of Controlled Unclassified Information (CUI) when resident in Non-Federal Information Systems and Organizations. 

Four (4) weeks in advance of any international travel, all faculty, staff and students that are traveling internationally and taking a computer or other equipment, materials, software or data abroad must:

a.  Register with the Office of International Education. Once the online registration is completed and submitted it will be sent for review to OIE and your relevant VP/Dean and for approval.

b.  Complete the for all tools and equipment being taken on a trip.

c.  Contact the IT Services TechSquadif you are carrying any equipment that contains firmware or software on your trip, such as a laptop or other device.

No, a license is not required if you only travel to a country. A license may be necesary to travel or conduct buisness with restricted party/sanctioned countries if technology, materials, or equipment are brought during travel. Complete the for all tools and equipment being taken on a trip.

It depends on the country and the item. Complete the appropriate form to determine if your technology, materials, or equipment is subject to these restrictions and if a license is required.

Refer to Guidelines for International and Export Controlled Technology

Refer to Guidelines for International and Export Controlled Technology

It depends on your scenario:

1.  If you have not downloaded any proprietary information on to your laptop or cell phone the policy does not apply.

2.  If you have proprietary information on your laptop or cell phone the policy does apply:

Four (4) weeks in advance of any international travel, all faculty, staff and students that are traveling internationally and taking a computer or other technology, equipment, or materials abroad must:

a. Register with the Office of International Education. Once the online registration is completed and submitted it will be sent for review to OIE and your relevant VP/Dean and for approval.

b. Complete the  for all tools and equipment being taken on a trip.

c. Contact the IT Services TechSquad if you are carrying any equipment that contains firmware or software on your trip, such as a laptop or other device.

Also please note that if you do need to access technical data that is stored in the cloud in another country, you will want to make sure that you have a secure connection.

It depends on your scenario:

1.  If you have not downloaded any proprietary information on to your laptop or cell phone the policy does not apply.

2.  If you have proprietary information on your laptop or cell phone the policy does apply:

Four (4) weeks in advance of any international travel, all faculty, staff and students that are traveling internationally and taking a computer or other technology, equipment, or materials abroad must:

a. Register with the Office of International Education. Once the online registration is completed and submitted it will be sent for review to OIE and your relevant VP/Dean and for approval.

b. Complete the  for all tools and equipment being taken on a trip.

c. Contact the IT Services TechSquad if you are carrying any equipment that contains firmware or software on your trip, such as a laptop or other device.

Also please note that if you do need to access technical data that is stored in the cloud in another country, you will want to make sure that you have a secure connection.

Yes, export control regulations can impact shipments.

A minimum of eight (8) weeks in advance, all faculty, staff and students who are shipping equipment or materials or transferring technology or data outside the United States must identify the Export Control Classification Number (ECCN) of any equipment and complete the International Shipment Form. To obtain the ECCN number, contact the equipment vendor.

Maybe.

A minimum of eight (8) to ten (10) weeks in advance of a visit, consult the Office of International Education guidance on J-1 visa requirements for exchange visitors. Contact the Office of International Education with any questions.

Exchange Visitor Program

If the visitor will require a Form DS-2019 from OIE to apply for a J-1 visa, it is strongly advisable that all the necessary documentation for the DS-2019 be submitted to OIE at least 8 weeks before the proposed start of the visit to allow time for the DS-2019 issuance and J-1 visa application processes.

For Foreign Persons visiting campus that do not require a J-1 Visa but who may have access to laboratory facilities, computers or research materials, complete a Visitors to Campus Form a minimum of four (4) weeks in advance of the visit to campus to determine whether they are a Restricted Party. Anyone managing an on-campus lab is responsible for restricting access so that a Restricted Party does not enter the lab.

Export controls can impact international collaborations or partnerships if either involves:

a.  Working with a restricted party

b.  Shipping of technology, materials, or equipment to an international collaborator.

Certain controlled items might require licenses or approvals before they can be shared with non-U.S. entities. For clarity refer to the Export control website for details.

Export Controls Information

To be clear, export controls DO NOT PREVENT collaboration. Rather they are intended to protect all parties involved.

YES, you may, depending on what you are emailing.

While email correspondence about the details of travel, schedule or other logistics are not covered by these rules, you should be cautious when attaching or discussing technical specifications, proprietary information, research findings, software code, blueprints, and other technical data in your emails.